Using DataVestigo to extract data from scans and PDFs
We all know how tedious and time-consuming transcribing data from scanned files can be, especially when dealing with large numbers of documents. Manually extracting data from paper documents or PDFs can be particularly annoying, especially when it comes to formal documents such as reports, contracts, statements and the like. This process often requires a significant amount of human labour and is prone to errors. That’s why we created the DataVestigo application, which extracts the required data into a formatted form, such as an Excel spreadsheet, for you in seconds. All you have to do is define in plain language what data DataVestigo should retrieve from your documents. It’s faster, cheaper and more efficient than manual transcription.
What problems does DataVestigo solve?
- Long manual extraction process: Manual document processing is extremely time consuming. Imagine you have to transcribe data from 300 documents and you need to extract four different pieces of data from each. This task could take you hours or even days of intensive work.
- High cost: Manually going through each document and transcribing the information is not only tedious but also costly. The cost of human labour is high and rising rapidly.
- Error-prone: Manual transcription is prone to human errors that can affect the quality and accuracy of data. Correcting these errors can be complex and time consuming.
What does this process look like without DataVestigo?
In a normal scenario, you would have to open each document from which you need to extract data and manually search it for the required information, which you would then transcribe into Excel. For a few documents this might not be a problem, but what if you have 300 documents and you want to extract four different pieces of data from each? This task would take you hours and require steady nerves, because transcribing data is not the most fun activity. Our app solves this problem for you.
What does this process look like with DataVestigo?
With DataVestigo, the process is much faster. Simply define in plain language the data you want to extract from your documents and run the program. Within seconds, you have a result ready for download with minimal effort and in a fraction of the time compared to manual transcription.
How does the extraction process work with DataVestigo?
- Defining the required data: First, you describe in plain language what data DataVestigo should extract from the documents (see screenshot).
- Data Source: You select the data source from which the application will draw. This can be a web address where the documents are stored, or files on your local computer that you upload to the application. Depending on the type of source, you will select the appropriate loader.
- Process settings: You select the AI model you want to use for the project. Then you run the program using the button at the bottom of the screen (see screenshot) and within a few seconds you will receive the result.
- Downloading the output: After processing the documents and extracting the required data, DataVestigo will display the message “Job Done”. You can then download the results in Excel or JSON format. Other formats are available upon personal consultation.
Advantages over conventional tools:
- Lower costs
- Easy and intuitive to use.
- Suitable for processing large amounts of data and documents
- Definition of tasks in common language without programming
- Faster data retrieval compared to manual transcription and copying
- Understanding text and context makes additional tasks possible, such as classification according to parameters you define